Paperless Maintenance at VGF with zedas®asset

Mobile inspection and maintenance on track and in the workshop

Since spring 2025, the public transport company Verkehrsgesellschaft Frankfurt am Main mbH (VGF) has been relying on the innovative software solution zedas®asset Smart from ZEDAS GmbH to make its maintenance processes fully mobile, efficient and paperless. Around 1,000 employees will benefit from streamlined workflows, simplified documentation and a significant reduction in error sources—thanks to mobile use via tablet or smartphone. As a long-standing zedas® user since 2003, VGF continues to consistently pursue its digitalisation strategy in maintenance management with the zedas®.

Record defects and report maintenance orders via app

With the zedas®asset Smart app, the service team records defects digitally and directly on site. Paper forms and time-consuming manual documentation are a thing of the past. Instead, the mobile app offers practical features such as voice input, photo documentation, and smart selection lists for defect classification — right at the point of use. This helps prevent data loss and illegible reports, and sustainably accelerates internal processes.

“What we’ve eliminated completely with the introduction of zedas smart: lost reports, illegible or incomplete documentation, or delays in entering data at the PC after completing a job.”

Key benefits at a glance:

• Guided inspections through intelligent forms and prompts
• Quick defect recording with photo, GPS and classification using the defect catalogue
• Digital checklists and instructions to support workflows on-site
• Online/offline data entry with direct system integration
• Real-time data for condition assessments and forecasts

Next step: Introduction of zedas®asset Touch

Later this year, VGF will also introduce zedas®asset Touch. This mobile workshop solution enables multiple employees to work on a single order simultaneously, facilitating efficient processing of repair and maintenance tasks and improving collaboration within the VGF maintenance teams.

Learn more

Read the full article in "in Fahrt" to discover how zedas®asset Smart is already improving daily maintenance operations at VGF. Gain exclusive insights into the further benefits and potential of zedas®asset Smart and the upcoming zedas®asset Touch solution.

Please note: The full article is currently only available in german.